Personnel Files Overview and Sample File Policy

Personnel Files Overview and Sample File PolicyPersonnel Files Overview and Sample File PolicyA personnel file is an employers saved documentation of the history and status of the entire employment relationship with an individual employee. The employer maintains this employment documentation in a personnel file for three reasons. The employer wants to haveaccurateinformation handy and organized when you need access to the information for any reason. Changes in emergency contacts, employee addresses, keeping track of performance evaluations, disciplinary letters, employee recognition, and employment application materials are examples of the kinds of information that the employer will want to be able to quickly access.The employer needs to retain documentation about personnel issues such as employee selection, performance, work history, compensation rationale, and internal promotionapplications, to name just a few.An EEOC claim, a lawsuitor even the need to justify the lack of araiseor promotionto an employee require that the employer has collected and retained this type of employee documentation. Some employee records are required by federal or state governments for employers to keep. Organizing the employee information in a personnel file makes sense for access and legal compliance and readiness. Types of Personnel Files An employer generally maintains several types of personnel files, for geschftlicher umgang use, for employee confidentiality, for medical privacy, and for legal compliance. I am unaware of any law that says how many files an employer is required to keep. However, there are many laws, and there are personnel best practices for employee confidentiality, that govern thecontentof personnel files and who has access to that information. These are the personnel files that most employers in the US maintain. (Worldwide laws and practices may differ.) Personnel FileThis is the main employee file that contains the history of the employment relationshi p. Payroll File You want to maintain a separate file for all payroll issues regarding salary and benefits. Employee Medical File The federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires employers to protect employee medical records as confidential. I-9 Employee FormsYou need to maintain a separate file for all employee (leid per employee) I-9 forms since you dont want government employees, who are authorized to check these forms under a variety of circumstances, looking through your main, confidential employee personnel files. Employee Access to Personnel Files Employees are allowed access to their employee personnel files under the guidance and supervision of menschlich Resources staff. Employee personnel files are considered to be the property of the employer who has the responsibility to maintain and safeguard them. Sample Personnel File Policy Following is a sample personnel file policy for use in your company. It discusses the various fi les that are recommended and who should have access to each file. Sample Policy The Company maintains three employee files for each employee. A personnel file is maintained for each employee of (Your Company Name). These personnel files contain confidential documents and are managed and maintained by Human Resources staff. Access to this file is limited to HR staff and assumes that each employees manager maintains his or her own file with documents relevant to the employees work performance. Typical documents in a personnel file include the employment application, a family emergency contact form, documented disciplinary action history, a resume, employee handbook and at-will employer sign off sheets, current personal information, and job references. Not all personnel files contain the same documents but each personnel file has some documents that are the same. Payroll files are also maintained payroll files contain a history of the employees jobs, departments, compensation chang es, and so on. Access to the payroll file is limited to the appropriate accounting and HR staff. An employee medical file is also maintained. The contents of the medical file are not available to anyone except Human Resources designated staff and the employee whose records are retained in the file. At Your Company Name), medical files receive the highest degree of safe storage and confidentiality. An employee may view his or her personnel file by contacting a Human Resources staff person during normal business hours. No employee may alter or remove any documentfrom his or her personnel file which must be viewed in the presence of an HR staff person. Also KnownAsemployee files, employee records, human resources files, documentation Disclaimer Please Note Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the c ontent on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice. The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct. The information on this site is for guidance, ideas, and assistance only.

Why Words Matter in Your Job Search

Why Words Matter in Your Job SearchWhy Words Matter in Your Job SearchThe Grammarly team collected 500 active job postings, including marketing and engineering jobs, from the top 100 most profitable companies in the United States. They then assessed how each company used language in these listings to express hiring priorities.Hiring companies do not want someone who views a job as workExperience is mora highly valued by hiring companies than skillsJob seekers should use their cover letter and resume to talk about instances of teamwork vs. individual contributionsHiring companies still prefer candidates with a degree versus equivalent experienceHere is a summary of their job search findings using this handy infographic

Occupational Outlook Handbook Definition

Occupational Outlook Handbook DefinitionOccupational Outlook Handbook DefinitionThe Occupational Outlook Handbook (OOH) is a nationally recognized source of career and job information, designed to provide valuable assistance to individuals making decisions about their future work lives. Revised every two years, the Occupational Outlook Handbook describes what workers do on the job, working conditions, and the training and education needed. The Occupational Outlook Handbook also describes potential earnings and expected job prospects in a wide range of occupations. Job descriptions are available in the Occupational Outlook Handbook in an alphabetical listing by search or by major job categories such as management, professional, sales, and administration. The OOH has searches available for different jobs by zentralwert pay, entry-level salary, on-the-job training, number of new jobs (projected), and rate of growth of the field (projected). You can also browse through the OOH by highest paying jobs, fastest growing jobs (projected), and by the number of new jobs (projected). It is an excellent resource for employees who want to change careers, and for high school and college students who want to learn about careers. Career counselors and teachers at any educational level will find a goldmine of information in this resource. It is also a useful tool for Human Resources professionals who can use it to compare the job duties of their jobs to standard job descriptions. They can also use the salary information as one component of their market research. The OOH is also helpful when HR staff and hiring managers develop the job description for new positions. Employees have used the OOH for basic salary research as one component of pricing their services for the job market or as proof that they are underpaid.

Navy Selective Reenlistment Bonus Program

Navy Selective Reenlistment Bonus ProgramNavy Selective Reenlistment Bonus ProgramThe Navy offers a monetary bonus for enlisted sailors (Active Duty and Full Time Support FTS) who agree to re-enlist in shortage ratings (jobs). This is called the Selective Reenlistment Bonus (SRB) plan. The program provides a monetary incentive to sailors with critical skills and experience to stay Navy and rewards sailors who possess special training in skills that are most needed in the fleet. The program also helps the Navy meet critical skill reenlistment benchmarks and enhances the Navys ability to size, shape and stabilize manning and because of that, the award levels and availability are adjusted as reenlistment requirements for specific ratings and skill platzdeckchens are met or changed. How much of a bonus a sailor is eligible for depends on several factors The Multiplier assigned to the rating possessed by the individual.The members monthly base pay.The members bonus zone.The number of ye ars the individual is re-enlisting.The existence of a cap on the bonus. The bonus zone is simply the amount of time the person has been in the military at the time of re-enlistment Zone A Sailors between 17 months and 6 years of service.Zone B Sailors between 6 years and 10 years of service.Zone C Sailors between 10 and 14 years of service. The program is currently organized with three tiers, each with attached multiple levels and eligibility dates as well as award ceilings (caps) on specific rates and Navy Enlisted Classification (NEC) combinations. Tier one lists the most critical skills. Bonus caps are set at $30,000 / $45,000 / $60,000 / $75,000 / $100,000. Sailors who qualify at this level are eligible to re-enlist any time in the fiscal year and receive a bonus. Tier two caps are set at $30,000 / $45,000 / $60,000 / $75,000. Sailors who qualify at this level must be within the saatkorn fiscal year and within 90 days of their end-of-service date (EAOS) in order to re-enlist and get the bonus. Tier three lists the lowest priority skills and also includes reserve and full-time support ratings. Caps are set at $30,000 / $45,000. Sailors who qualify at this level must be within the same fiscal year and within 90 days of their EAOS in order to re-enlist and get the bonus. The nuclear field is no longer listed as a separate SRB tier but has been folded into the various tiers, with most being in tier one. Related to the tier two and three timeframe requirement for reenlisting - if the individual is eligible for combat zone tax exclusion (CZTE), then the sailor may be authorized to reenlist anytime within the same fiscal year as their EAOS, so long as the sailors reenlistment occurs in a month during which CZTE qualification applies. Sailors may also have multiple NECs that qualify for an SRB. When this is the case they may qualify based on their primary or secondary NEC, provided that they are filling a billet requiring those NECs. Exceptions to the rule Thos e sailors assigned to (or with orders to) Littoral Combat Ship (LCS) platforms who possess multiple NECs that are specifically required for LCS assignment are authorized to reenlist for the most lucrative SRB-eligible NEC, regardless of assigned billet. Sometimes it happens that a sailor may be qualified for multiple tiers, due to multiple NECs. When this is the case, the highest tier applies. Using the example from the SRB message, a GM with NEC 0814 and 9536 in Zone B would qualify for tier 2 GM 9536. Sailors may also have multiple NECs, as just noted. When this is the case they may qualify based on their primary or secondary NEC, provided that they are filling a billet requiring those NECs. Exceptions to the rule Those sailors assigned to (or with orders to) Littoral Combat Ship (LCS) platforms who possess multiple NECs that are specifically required for LCS assignment are authorized to reenlist for the most lucrative SRB-eligible NEC, regardless of assigned billet. How the bonus is paid out is that the individual receives half the amount of the bonus (minus taxes) when reenlisting, and the remaining half is divided equally by the number of remaining years in the obligation and paid in the month of the anniversary of reenlistment (this welches changed in 2012 prior to that, it was paid annually in October, the beginning of the fiscal year). With very few exceptions, its all direct deposit these days no checks. Lets run an example, shall we? Lets propose that we have an E-5 Hospital Corpsman - HM2 - requesting to reenlist for 6 years. Hell have served 8 years on his reenlistment date and possesses NEC 8403 (thats Fleet Marine Force Reconnaissance Independent Duty Corpsman). Looking at the 2015 SRB message, we find that hes in Tier one with the following information RatingNECZone AZone BZone CHM84032.05.02.0 So, with 8 years of service, he would fall in Zone B, which lists a re-enlistment bonus multiplier of 5.0. His monthly base pay as an E5 over 8 years w hen he will reenlist is $2,952. Now we use that information in the formula to compute his bonus amount Bonus MultiplierXMonthly Base PayXNumber of Years Reenlisting=Reenlistment Bonus5.0X$2,952X6=$88.560 That figure would then be subject to any cap on the bonus in the case of our hypothetical Corpsman, according to the SRB Message, the SRB for an HM with the 8403 NEC is capped at $60,000. So, when the HM2 reenlists, his account will be about $30,000 larger (minus taxes, remember), and look forward to having about another $6,000 (minus taxes) each following year in that month for the next 5 years. musiknote that an SRB must be applied for the request is submitted between 120-35 days prior to reenlistment date, and usually is finished being processed by 2 weeks prior to the reenlistment. The lead time is to allow for verification of eligibility factors. This is where making sure you and your Career Counselor are on the same page, and to minimize any hassles. Sometimes, there is a NA VADMIN message promulgated between the submission of an SRB request and the reenlistment date. Usually, the NAVADMIN states how changes will be put into effect if there is an increase in the bonus, that applies immediately if theres a decrease in the bonus, theres a 30- day delay (from the release of the message) in taking effect. Remember - as mentioned earlier, Reenlistment Bonuses are subject to change. While one can expect to see the SRB levels updated at least twice a year, for the very latest message concerning Selective Reenlistment Bonuses, check the Navy NAVADMIN Messages. The information used in this article comes from NAVADMIN 106/15, released 01 May 2015.

Characteristics of Artist Resume Template

Characteristics of bewegungsknstler Resume Template Artist Resume Template Secrets That No One Else Knows About When you have to create a resume or compose an employment letter, it can be useful to begin with a template. Consider the Advance resume template if you wish to present your information with a brilliant timeline. Google provides a resume-builder tool which it is possible to utilize to create a professional resume. Resumes offer the all important first impressions to an employer an applicant cannot give during the first phase of the application practice. Creating a Google account is completely free and takes just a couple of seconds. Uploading to our resume database requires you to make an account. When a hiring manager would like to find out more about you, then you are going to hear a request for references.3. Attending live performances will provide you with a deeper appreciation and insight in their music. Google will automatically index your resume to get inc luded in its search outcome, allowing potential employers to locate your information. Broadly speaking, you wish to keep the resume itself to only a single page. Artist CVs can be quite simple to put together so long as you understand what youre doing. Creating your CV or resume may be an arduous undertaking. Resumes dont have to be boring. They do not have to take so much of your time but still should not be neglected. Artist Resume Template - Is it a Scam? If, on the flip side, youre contemplating a one-time buy, find the great visual resume over on GraphicRiver. Once you have decided on your perfect resume template from our selection, follow our totally free expert guidance about ways to craft the great modern resume. There are lots of beautiful resume templates out there, but nevertheless, it can be simple to feel as a lot of the greatest cost a ridiculous quantity of money, require special plan programs in order to edit, or both. Browse our assortment of stunning visu al resume templates on Envato Elements should you also intend on downloading other design elements on a standard basis. When in doubt, its an excellent idea to get somewhere between 15 and 20 parts of art.4. There are lots of free resume templates readily available on the web but sometimes it can be very tough to choose the best one that is most suited to you. In addition to that, you also receive a cover letter and a references letter template. Resumizer free resume creator allows you to preview your resume at any moment in the creation practice. Its possible to center the info at the cover of the page, or you may left-justify it at the top. Seldom anybody examines the second page. Ideas, Formulas and Shortcuts for Artist Resume Template As you review art resume samples, you will probably find they look fairly similar to other kinds of resumes. Take a look at the resume sample to acquire more info about the perfect format utilized for writing a visual artist resume. With a gorgeous, visual resume template, youll get a better prospect of standing out. Visual resume is about visuals, utilizing visual facets of graphic design to permit visual imagery and total visual appearance to speak for itself. Should you need a resume template that enables you to discuss your abilities and creative talents from a deep perspective, you will enjoy exactly what this template offers. This completely free timeline-based resume template was produced by graphic designer Patryk Korycki. Our creative templates permit you to stick out from the crowd. Each one of our creative style templates provide a perfectly balanced mixture of personality, professionalism and a little style. You wish to select a resume template which will help you make an excellent first impression, even before people start reading. DONT consist of anything irrelevant to the job youre applying for. DO have a reliable friend or colleague review your resume. In case the hiring manager asks to revie w your references, then you need to submit them on a different bit of paper. Get exploring and you may be spotting something which you feel is going to earn an effect on your job seeking process. Ensure you didnt miss whatever could cost you the job that you dream about Whether you need a job with the true creative component of being an artist or you desire a career more on the technical side, youll need a first-class resume.

A Deadly Mistake Uncovered on Skills Section of Resume Examples and How to Avoid It

A Deadly Mistake Uncovered on Skills Section of Resume Examples and How to Avoid It What is Really Going on with Skills Section of Resume Examples The work experience part of your resumethe part in which you describe your previous jobsis the most important part of your whole job application. The placement of your skills section is also a rather important matter to contemplate. Prioritize the unique resume sections you opt to add. A Key Skills section, on the flip side, is listed on top of a resume. Writing is a crucial skill that you have to have to sustain a blog. Find out mora about the company which you are applying for so you know what skills they are trying to find. Therefore, if youd like, you can set the Skills section over the Work Experience section. Subsequent, the completely free Experience Section On Resume Examples will ask you to offer a quick summary of your abilities and talents. Learn about the three sorts of skills it is possible to highlight and the wa y it is possible to incorporate them into your resume. Soft abilities, on the flip side, arent simple to quantify. Professional skills on a resume are the 1 thing that will quickly communicate to an employer that youre the correct fit for employment. Hard abilities, also referred to as employability skills or technical abilities, can be quantified by your degree of expertise in the topic or years of experience employing a particular technique or program. The 5-Minute Rule for Skills Section of Resume Examples The information that you give will end up being of amazing value to me, I hope that. Organizational skills refer to the manners in which somebody has the ability to organize his task in a really professional way and handle the tasks in an extremely organized way. There are some diverse varieties of skill sections and formatting options which you ought to consider when crafting your resume. Your skills section stipulates a window into how much capability you are able to bring to the corporation. The Foolproof Skills Section of Resume Examples Strategy Many civil engineering positions require you to have certain certification in order to contemplate hiring you, so read the job posting thoroughly to make certain youve got the right credentials. When creating an effective resume, you will need to understand how to compose a skills section as it is but one of the very first things a prospective employer will start looking for to find a fundamental comprehension of what you, as a prospective employee, can bring to their company. Fully being a new employee, you are going to be expected to learn the job in a timely fashion and understand the demands of your new position within the firm. When you include examples of your achievements in voluntary positions youre also displaying the results of your private involvement and so giving the hiring manager with concrete instances of how youll be an ideal fit for their company.

Federal Career and USAJOBS Resolutions for 2017 With the New President-Elect

Federal Career and USAJOBS Resolutions for 2017 With the New President-ElectFederal Career and USAJOBS Resolutions for 2017 With the New President-ElectFederal Career and USAJOBS Resolutions for 2017 With the New President-ElectPresident, www.resume-place.comDecember 30, 2016Resume Place, inc. online forum and message board for discussion of issues in the field of resume writing, career development and federal employment. First, Happy New Federal Career Year When there is a new president, its always very interesting for federal employees. New initiatives, programs and legislation will make changes in some agencies. We dont know specifics yet, but some agencies and missions will be mora affected than others. Believe it or not, here at The Resume Place, we often receive federal resume review requests from current feds who have not updated their resumes in 8 years. They send us their out-of-date resume to review, along with the new announcement (which can close in 5 days), and they w ant a newly targeted, up-to-date resume, with accomplishments, that matches keywords, qualifications and KSAs to the announcement. Sometimes ansicht announcements for promotions are in their very same agency and office Which means the application is VERY important We have to ask them to find their PD and last evaluations and think of accomplishments FAST This is very stressfuland SAD. Dont do this in 2017 Start now with your federal resume update, targeting your next grade level and position.Get ready for anything. DHS will be busy we know that. All of the agencies have new Secretaries who need to be confirmed, but they will have an agenda that will be played out. Pay attention to the agency mission throughout the first half of 2017 and see what could be affected. Your job and program COULD be affected.Find your last resume and update it. Find your current position description and your last few years of evaluations. Read the evaluations to see if they include significant accomplis hments. Make a list of these accomplishments to add to your resume.Add your resume into the USAJOBS Builder. Many agencies will only accept a Builder resume version. Update your training, references, software skills and accomplishments.Set up some SAVED SEARCHES, just for fun, for your next target grade and job title. Set it up so that the search results come to your email regularly just to see what is out there.Update your Documents in USAJOBS. Add your last evaluation and your last SF-50, in case you need to use your account to apply for a new position.Check out USAJOBS it has a whole new look since Aug. 20, 2016. Its blue and red now And you can view your recent applications right on your applicant tracking homepage. Its really cool.Consider taking a training course that could help you, if you did need to look for a new position. Useful courses could include budget management, project management, interview skills, Plain Language writing, acquisitions, cultural diversity, superv ision, teamwork, customer services, and/or SharePoint.Go to a career conference. Absorb knowledge from experts in your field and follow current trends so that you are up-to-date with your industry.Update your LinkedIn profile. Stay out there (unless you are in the intelligence field). The HR specialists and managers do look up resumes and background in LinkedIn for new hiring.Dont be too comfortable in your job. Look around. What if your agency did downsize? What job or agency would you consider? This is a realistic thought.Stay healthy. Go to the gym and cut back on sugar. Be thankful you have a great career now Just get ready for a new regime and ideas that could affect you and your federal career. Kathryn Kraemer Troutmanis the founder and president of The Resume Place, Inc., a service business located in Baltimore, MD, specializing in writing and designing professional federal and private-sector resumes, as well as coaching and education in the federal hiring process. For the pa st 30 years, Troutman has managed her Professional Writing and Consulting Practice, Publishing and Federal Career Training business, and with her team of 20 Certified Federal Resume Writers, The Resume Place advises and writes more than 300 federal resumes per month for military, private industry and federal clients world-wide.

8 Websites to Help You Find an Internship

8 Websites to Help You Find an Internship8 Websites to Help You Find an InternshipThe list below includes eight top job search websites that are excellent choices if yourelooking for an internship. Some sites list all kinds of internship opportunities while others focus more on a specific career choice or area of interest. Youll find opportunities on these sites that run the gamut from summer,fall, winter, spring internships to ongoing internships. Whether the sites post Fortune-500 internships,non-profit internships, or internships offered abroad, theres something here for everyone.Aggregate Versus Career Specific SitesNot all sites profiled below are ideal for all career fields or locations, so its important to take the time to review each site and binnensee if it caters to the kinds of opportunities youre looking for. For example, Indeed.com, SimplyHired.com, and Careershift.com areaggregate career sites that pull opportunities from all over the internet.On the other hand, Idealis t.com caters to nonprofit internships and volunteer and community service organizations, while USAJobs.com offers opportunities in the government. The Student Conservation Association website has opportunities related to the environment and GoAbroad.com is one of many internet sites that provides information about quality internships abroad. 01Experience.com Experience.com offers numerous internships and also offers a wealth of resources and advice for those seeking internships. The website is populated with timely articles that provide an enormous amount of information written by and for students who share their personal experiences.

An introverts guide to getting your voice heard in a meeting

An introverts guide to getting your voice heard in a meetingAn introverts guide to getting your voice heard in a meetingWhen youre an introvert, work meetings can feel like a necessary evil. Sure, theyre important, but you know that you work most effectively by yourself or in a one-on-one scenario. Even when you have something amazing to contribute, you dont warm to the prospect of speaking up in front of all those people.Take a new approach to those meetings, however, and youll discover that they can become not only bearable but creative and productive. Its all about capitalizing on your skills and qualities as an introvert and adapting them to the group environment.One such quality is your special talent for research.Look through the agendatostart forming opinions in advance, and youll be ready to express your ideas while your extroverted colleagues are still finding their voice.Of course, youll want to react to new information that comes up in the meeting, and a great way to do th at is to take responsibility for summing things up.Introverts tend to put things in more concrete terms than extroverts. This means you can take time to process whats being said during the meeting, and shape the outcome by voicing the conclusions and nailing down the call to action.You dont have to be outgoing to excel in group meetings. Weve put together a handy guide to help you use your introverted nature to your advantage.And while we cant guarantee that Monday morning meet-up will be fun, at least youll be able to contribute without feeling pressured to conform to the approach of your more sociable colleagues.Learn to make the most of meetings and youll breathe new life into your working day. You have an amazing skill set its time to start using those powers wherever they can help you.Courtesy of OnwardSourcesSteele, D. (2010).Six Simple Ways to Prepare for a Meeting Its All About Them.fastcompany.comBeukeboom, C. et al. (2012).The Language of extroversion.journals.sagepub.com Helgoe, L. (2010).Revenge of the Introvert.psychologytoday.comRevelle, W. (1987).Personality and motivation Sources of inefficiency in cognitive performance.sciencedirect.comRoepe, L. (2017).5 Steps To Get Your Voice Heard At Meetings.forbes.comCuddy, A. (2012).Your body language may shape who you are.ted.comWard, B. (2014).Advice from an introvert Its time to speak up.poynter.orgStewart, C. (2017).5 tips to help introverted leaders speak up and voice their opinions in meetings.cnbc.comMartin, C. (1997).Extraversion or Introversion.myersbriggs.orgThis article first appeared on Onward.co.uk .